American Martyrs Athletic Association September Board Meeting

Date: 9/16/19 

Time: 7:00 p.m.

Location: Murray Center

 

Attendance: Robert, Manny, Ileana, Coleen, Elba, Connie, Erik, Nerisha, DJ

 

Agenda:

·      Registration

·      Volunteers

 

Registration

Ideas on streamlining registration. Online payment suggestions keep resurfacing. A discussion needs to happen with Fr. Frank to explain the process and to get approval for implementing.  Online payments will streamline the collection of sports, uniform deposits, and non-volunteer fees.

 

Connie asks if we can offer pro-rated registration?  If the sports season has begun and the deadline to make changes to the roster has not passed, it would be a good way to lure new families to the program.  This would be for first time registrants only. 

New Sport: $100

Robert and other board members agree that this would be a nice way to get someone new in at the last minute, however, the fees for non-volunteering and uniform deposits will remain the same.

 

Action Items:

Elba to give Connie access to Gmail and Drive.

Connie will begin working on collections for the 2019/2020 sports season

Coleen & Nerisha will set up a meeting with Fr. Frank to talk to him about allowing AMAA to implement online payments.

Elba will research GoDaddy Online Store features and cost. Paypal for Business. Compare.

 

Volunteers

Ileana is ready to begin sending emails for volunteer opportunities. Waiting on game schedules to become available to begin setting it up on the SignUp website. 

On game days, a sign in sheet (or other sign in method) will be available for volunteers to Check in and keep track for points allocation.

The idea was discussed that we would begin to sell concessions again at home gym games.  This would be offered as an opportunity to gain volunteer points for anyone willing to go out and purchase the snacks and/or drinks.  They would then submit the receipt(s) for reimbursement.  The volunteer point value is to be determined.  

 

Virtus Training for Volunteers

1.     Robert has printed flyers to distribute at tomorrow’s soccer practice announcing the upcoming Virtus Training class to be held at American Martyr’s Murray Center on
October 4 – 7:00 p.m.
A discussion was raised on the point value of the Virtus training. Many agreed that the point value should be raised from 50 points to 100 points based on the following:

1.1.  It is a 3-hour training

1.2.  It is only a one time point reward (per family)

1.3.  It will encourage families to get Virtus Certified while earning points.

 

Vote:  All in favor to raise the Virtus Training value from 50 to 100 points?  7 Yes, 3 No vote  

 

Action Items:

Nerisha will inquire with Pat about access to the Sullivan Center for “Sitting service” during Virtus training.

Robert will distribute flyers during practice

Ileana/Manny working on a Sign in method for Volunteers

 

 

Other business:

Is there a referral incentive? Suggestion on a credit, point or gift card to be given:  $20 credit or 20 pts?  Gift cards?  - this item will be tabled, until the next board meeting.

Bylaws:  Are there bylaws set up for AMAA?

Coleen reminder:  October 26: AMAA Halloween Party

Elba: Edit flyer for Theresa Asche to distribute.