Action Items - July

Action Items from July Board Meeting

JULY 2018 BOARD MEETING

AMAA Board Meeting, July 9, 2018

Attendance:

Danny Bacci, Kathleen Fortune, Lisa Scotti, John Fratangelo, Colleen Wong, Licet Gaveau, Ileana Villa, Manny Miranda, Eric Keilbach, John Saffian, Robert Panepinto, Kelley Bacci, Elba Rosales-Rice

Danny begins the meeting with a prayer, followed by an introduction.  All in attendance provided a brief introduction.  Danny shares his vision and focus for the board, parents and participants.  Create a balance and focus on all parts of growth.  It is not about winning games. 

AMAA struggled to stay active a few years back, but thanks to individuals who stepped up, it has grown. Now is our chance to keep it going and improve.

Organizational Structure

New structure is broken down by Departments, overseen by the President, except the Financial Department that will be overseen by the Vice President.  The following Departments will be overseen by the President:  Athletics, Enrichment, Member Relations, Record keeping/Communications.  

New structure will be updated on the website by July 31.

Closing 2017/2018

Licet will work with Kathleen on gathering all information related to families with balances, uniform deposit refunds, grants, and balancing the books before September 5, 2018.

Permits must be applied for in August.

Soccer

Would like to do something related to the World Cup.  

A World Cup game will be generated where participants can predict the outcome of them game, by playing along.  Danny will come up with the questions. Elba will generate the entry form.  The winner will win Tickets to NY Soccer Club game (see Licet for prize tickets)

Regarding soccer teams: Ari's team is folding.  Parents with kids switching from Elementary to Middle School are hesitant on signing kids in sports until they are comfortable with Middle School activities and impact of extra curricular activities, like sports.

St. Anastasias has reached out to AMAA to recruit girls for their soccer team.  It may be beneficial to offer any girl from Coach Ari's team who would like to continue to play.

A potential clinic can be done in August with DJ's team.

Registration

So far 65 registered.  Similar to last year, most are returning families.

Volunteers at Venues

It is increasingly difficult to get individuals to volunteer.  

A fee charged for non-volunteerism has been proposed, but not implemented.

Various volunteers are needed at Basketball games, for score book, score board, concessions, admissions. Can we ask other American Martyrs groups for assistance? (Knights, Columbiettes, Kids who need to do service hours for their confirmation)

A nomination to do away with concessions and just have water on hand at games was proposed.  Colleen Wong second, however all in attendance agreed.  Coaches are to advise parents that concessions will no longer be sold at games due to lack of volunteers.

Website

Elba & Kathleen keep the website updated.

Kathleen updates the Game Schedules, Elba keeps everything else updated. 

Game Highlights - an email will be provided to coaches up provide Highlights for the games.  Highlights will be reviewed prior to Publishing on the Highlights page. Photos can also be included in these posts.  Instructions will be provided by July 31, 2018

Elba needs to have the Game schedules in an spreadsheet in order to update to the Google Calendar.

Elba and Kathleen to work on migrating the game schedule from GoDaddy's table format to an embedded spreadsheet. Due August 31, 2018

Calendar

• Danny would like to see the AMAA calendar updated with all American Martyrs events. 
• Colleen will reach out to Pat and obtain the Calendar of recurring events. 
• On the first day of CCD it would be beneficial to have a Registration person present to distribute flyers or register new participants.
• Schedule a board meeting monthly - to be held the 2nd Monday of every month.  Preliminary meeting date: Aug. 6 pending.

Open Calendar Items:

August: 

Soccer for kids born 2009/2010

Public Schools, other schools in the area entered on our calendar

September: 

Car wash (?) - done a few years back and a good fundraising event

CCD/Religious Ed begins

Votes/Decisions made:

1) the proposed new organization structure was approved
2) it was decided that water would be the only concession sold at basketball games this year
3) we will have monthly Board meetings, every 2nd Monday in the Murray Center for now

Note -  we spent a lot of time discussing and brainstorming how to handle adult volunteers but no decision was made