Wednesday, August 22, 2018

AMAA Board Meeting, August 13, 2018


Danny B., Kathleen F., Fran K., Coleen W., Daniel M., Nerisha M., Erik K., Licet G., Robert P., Manuel M., Iliana V., John S., Elba R.

Meeting began with a prayer by Danny.  


Welcome Robert P, who has accepted the position as Vice President of AMAA


Manuel begins by sharing some brainstorming ideas. Families in our neighborhood will not be affected if we reduce the amount of discounts available.  Allowing more funds to flow into the program and avoid charging for volunteer hours.
Erik & Kathleen mentioned that the discounts are not meant to reduce the pricing for families, but they aid the registration process, as families do react to a Discount to sign up faster. 
The only Discount currently available to all is the Family Discount.

Ileana also brings up the idea to share with families a calendar of events via email, send 2-3 reminders requesting volunteers.  Communicate more and try to avoid asking for money for volunteer hours.

The Volunteering fee has been brought up a few times before and tabled. 
Some coaches push the request.  There are always parents available to volunteer. 

Action Item:  Need a list of Service Opportunities. 
Ileana to send an blast email ASAP - will need current roster (soccer)
The most important volunteer jobs needed to fill are: Clock and Book


Some 2017/2018 outstanding balances are trickling in.  $1,788 left to pay off 2017/18 year.
Almost $5,000 received July/Aug. 2018/19 Registration
Total Revenue $1,600 (last year) + $5,000 (this year) total of $6,833
Balance: $13,600.
Pat has strongly urged to obtain receipts of everything.  Auditors could question items with missing receipts. Licet plans to keep all record in our Google Drive account.

Also, still have not received City Grant nor Uniform Deposits.
As of now, no $ has been spent.

Danny suggests implementing a budge for ADs, including a Wish List of items needed for their sport (new uniforms, equiment). Coaches should not be spending too much $ on their own. 


We have a new Modell's coupon, uploaded to the website, it is good until Oct. 1, 2018.
Another Car Wash has been added to the Church calendar: Sept. 15 - Raindate: Sept. 22
Coleen provided the church event calendar.


A group went to sort/organize the uniforms.  There are some uniforms in storage that are never going to be used. and a ton of shirts that can be donated to make room.

Regarding the Uniform Deposits.  What is the status on returns? Some checks where never cashed.  

Licet will find out from Pat if we can obtain a copy of all the checks deposited throughout the year, to see if any of the checks on hand where deposited or not.

Par Report

Regarding CYO Eligibility, the waiver rules have been modified.  Players can now go to a parish within their Dienery.
Schools afiliations have changed. Divine Wisdom (St. Roberts) is no longer considered in our region.  Divine Wisdom kids (though not a lot) get grandfathered into Martyrs.
St. Kevins is.  This is a positive change, since we can push sports they do not offer.

Gym Time - can we find out if St. Kevin's gym can be used?  
Erik to find out about Volleyball gym time.

New CYO sports:  Lacrosse (fall) and chess.  Neither officially announced yet, until the PAR meeting.  Kathleen to inform us of pricing once it is official.

Sports Updates

Soccer:  2 teams entered. We need more coaches. Season begins Sept. 8
Track: 2 new coaches
Girl Basketball: Begins Oct. 12 and need gym time.
Cheerleading: 5 brand new cheerleaders have signed up.  None of the previous cheerleaders have signed up.  Coach Terri is not returning either.
Gym time: Still need to work on gym time.  Danny B has called the gyms and is considering personally stopping in to speak with the custodian. Fran will also speak with custodian at PS 46 to find out more on gym time.  A new school has opened in the area, PS 376 and will be added to the list of potential gym locations.

Parent Meeting

In the past we have organized a preseason meeting, can we do this again?  It would be beneficial to address the Parents Code of Conduct and other expectations.


Writing a formal Newsletter would be a good idea, maybe there are kids looking to build their resumes, AMAA offers service letters if needed.

Website Updates

Set up a new section on the website for Board & Coaches.  Add the Administrative calendar and important information to assist coaches.

Next Meeting

September 12, 2018 7pm

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