October 7, 2019
7:30PM
Murray Center
Attendance:
7:30PM
Murray Center
Attendance:
Danny B., Robert P., John L., Ileana & Manny M., DJ M., Jennifer V.,
Connie C., Eric K., Elba R.
Electronic Payments
Connie would like to get started on setting up Venmo/Paypal
to being accepting online payments for Registration. This leads to our next topic of implementing the
new website.
Website
Begin the implementation process as soon as a provider is
agreed on. Two providers have been researched.
1.
Sportsmanager.us – pricing may be around $300 for
Registration website hosting. Need to get
pricing directly from SportsManager. (Manny waiting for a call back)
2.
SportsEngine.com – webhosting is $749, the look
of the site is appealing, and features may be more advanced.
The process of implementing a new website will be gradual,
however Connie will setup Venmo/Paypal as soon as possible. We will use Venmo/Paypal until the implementation
of the website is complete.
Registration (executed applications & signed waivers)
Who handles/files/keeps all signed Registration forms?
AMAA has a Registrar position that handles all Registration
files and registration event planning. Since the position has remained vacant,
Kathleen took responsibility of it, along with her PAR Responsibilities.
In order to keep all paperwork centralized, a filing cabinet
will be purchased (Danny B.) and placed in the Sullivan Center’s storage. – Board voted and approved the purchase. Y-8/N-0
Uniforms
Jennifer will look over uniforms and get ready for
spring.
Universal Uniforms were discussed. Participants are wearing mismatched uniforms,
for example in Track. They could be
beneficial in that one uniform Jersey can be utilized in different sports. Universal uniforms would not work for Basketball
since they need a number, nor Football.
Jennifer will look into uniform distributors.
The next Uniform Distribution will be on Oct 17 - PS191
Elba to send out an email blast announcing the upcoming Uniform
Distribution and Halloween Party.
Connie and/or Ileana suggested selling tickets to the Halloween
Party at the Uniform Distribution event as well.
Cash Receipts
Should Coaches carry a receipt book to accept cash payments?
This idea was voted down, coaches do not want to be
responsible for accepting payments during practices or games. Families wishing to pay cash will be directed
to either purchase a Money Order or bring the cash directly to the Rectory
Office of American Martyrs.
Referrals
Points reward? No agreement made on implementing a Referral incentive. The program is not big enough to make this a
reality yet.
Grant – Danny will file for the Grant.
He has all the necessary documentation and payments to
proceed with the filing.
Volunteer Fees
Ileana waiting for game schedules to begin setting it up on
the SignUp website.
Ileana will work on obtaining Volunteers needed for the
Halloween Party: Friday Night set up will
include CCD Youth Group, Adults will be needed to assist in putting the Haunted
Tent up. Printable Menu: Elba has put together the “menu”, waiting for
Volunteer Coodinator to review and OK.
